SJU Request Form Type of Request * - Select -FacilitiesInformation Technology and Audio Visual ServicesVisitor ParkingEvent Support Please use the new form and system for IT related issues. You can access the new system at sju.ca/jira-it or by clicking the image below. This new system will allow you to select the most appropriate category for your issue and even provide you with knowledge base articles & relevent to your issue and potentially allow you to resolve your issue yourself. Please use the new form and system for Facilities related issues. You can access the new system at sju.ca/jira-facilities or by clicking the image below. This new system will allow you to select the most appropriate category for your issue and even provide you with knowledge base articles & relevent to your issue and potentially allow you to resolve your issue yourself. Media Folder: Media Root Visitor Parking Requestor Name * Requestor Email * Department * - Select -1110-Academic Operations1120-Sexuality, Marriage, and Family Studies1140-English1150-Psychology1160-Sociology and Legal Studies1170-History1180-Philosophy1190-Italian and French Studies1200-Religious Studies1210-Master of Catholic Thought1230-Medieval Studies1240-Human Sciences1250-VPAD1270-Outreach and Recruitment1280-Student Affairs1281-Student Success1282-Student Life1283-Residence Life1284-Student Ministry1290-Service Learning1300-Library2110-Board of Governors2120-President's Office2130-Advancement2140-Campus Ministry (Worshipping)2150-University Relations2151-Alumni Development2152-Communications2160-University Events2170-Human Resources3110-VPA3120-Finance and Accounting3130-Facilities3140-Information Technology3150-General Operating3160-Residence Operations3170-Business Operations3180 - Conference Operations3190-Human ResourcesTNQ-The New Quarterly Name of Guest * Number of Passes Required * - Select -12345 Purpose of Visit Date of Visit * Year Year202320242025 Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Day Day12345678910111213141516171819202122232425262728293031 Arrival Time * Hour Hour123456789101112: Minute Minute00153045 am pm Departure Time Hour Hour123456789101112: Minute Minute00153045 am pm Parking Pass Delivery * Emailed to requestor Picked up by guest upon arrival (between 8:30am-4:30pm only) The Event Support Request Form streamlines communication from Event Organizers to supporting departments by providing a single location to initiate the support request process. Event Organizers remain responsible for communicating any changes in requirements to supporting departments. For additional guidelines to inform the event planning process, please review the Internal Event Planning SOP, found on the MS Teams SJU Resources . Event Organizer Details Name of Event * Organizing Department * Event Organizer Name * Event Organizer Email * Event Details Date of the Event * Year Year202320242025 Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Day Day12345678910111213141516171819202122232425262728293031 Location of Event * - Select -Undecided / UndeterminedSJ1-1036 Notre Dame ChapelSJ1-2009SJ1-2011SJ1-3012SJ1-3013SJ1-3014SJ1-3015SJ1-3016SJ1-3020SJ1-3027SJ2-1001 AtriumSJ2-1002SJ2-1004 Vanstone Lecture hallSJ2-2001SJ2-2002SJ2-2003SJ2-2007SH-1001 Board and Senate roomSH-1102 Sr. Leon White RoomSH-1104 Fireplace LoungeJRF-1103 CafeteriaOther Location 'Other' Anticipated Number of Attendees Start Time Hour Hour123456789101112: Minute Minute0030 am pm Finish Time * Hour Hour123456789101112: Minute Minute0030 am pm Set-Up Completed By Hour Hour123456789101112: Minute Minute0030 am pm Event Details IT Requirements Yes IT Information provided in this box will initiate an IT Jira ticket. To communicate further requests or changes please respond to the ticket associated with this request. Anticipated IT requirements include: IT support during event Microphone(s) Podium Speakers Projector or TV Video Recording Livestreaming Other (to be discussed during consult) Once IT requirements have been submitted, a member of the IT department will schedule a consult. IT needs will be assessed and confirmed with the Event Organizer in advance to ensure requests can be met. Additional IT Comments/Requests Facility Requirements Yes Facilities Information provided in this box will initiate a Facilities Jira ticket. To communicate further requests or changes please respond to the ticket associated with this request. Room Set Up The event requires furniture to be moved Furniture that directly supports food service (buffet tables, bar cruiser tables, dining tables & chairs, etc) will be set up by Dana Hospitality. Other furniture set up requests will be accommodated through Facilities. Floorplan Upload Upload Upload a file of your requested floorplan. Accepted file types: pdf, doc, ppt, jpg, gif, png More informationFiles must be less than 2 MB. Allowed file types: gif jpg jpeg png pdf doc docx ppt. Cleaning Requirements Before Event During Event After Event Cleaning Request Details Building Access Adjustments Request a special door schedule Refer to exterior door signage or https://sju.ca/university-hours to confirm the open hours of specific buildings. Building Access Adjustment Details Additional Facility Comments/Requests Parking Requirements Yes Parking Information provided in this box will be emailed to Melissa Carvalhal. To communicate further requests or changes please email Melissa . Parking is available after 4:30pm Mon-Fri and during weekends. See Parking Guidelines on MS Teams SJU Resources for additional details. Number of parking spaces requested (max. 80) Preferred Lot(s) No Preference Lot A (max 20) Lot B (max 64) Lot C (max 12) See Campus Map for SJU lot locations Food Service & Catering Requirements Yes Food Services Information provided in this box will be emailed to Madeline Sedore, Catering Coordinator. Catering orders should be submitted directly through the Catertrax online ordering system. If the event requires a custom menu, please initiate an order in Catertrax and select "I would like to discuss a custom menu" below. To communicate further requests or changes, please update the Catertrax order and email Madeline . An order has been submitted through Catertrax Yes No I would like to discuss a custom menu Yes No If yes, the Catering Coordinator from Dana Hospitality will be in touch to discuss your request. Please initiate an order in Catertrax with basic event details to start the process. Submit
