St. Jerome's is continuing to monitor the reopening of campus and is following the guidelines set out by the Ontario Government, Community Public Health, and the University of Waterloo, to help reduce the spread of COVID-19. As these guidelines continue to evolve, we will continue to provide updates to staff and faculty on the reopening of campus in the winter term.
For the start of the winter term, classes will be conducted remotely and staff will be encouraged to work from home where possible. Staff and Faculty will be allowed to access campus and their offices on an as needed basis during this time.
If you have any questions in this regard, please review the SJU employee Frequently Asked Questions summary or direct them to your manager. A summary of Frequently Asked Questions is also available on the University of Waterloo website.
You will need to read through the complete training and all related pages and content, then electronically sign off on it. Once signed off, a copy of your acknowledgement of this training will be sent to both your manager and Human Resources.
Your training will cover information regarding: safety protocols, (self-assessment, PPE, signage, the use of face masks, and sanitation); illness reporting (specific instructions for reporting COVID-19); and support and resources.
Return to Campus protocols on our campus continue to be guided by the Ontario Government, Community Public Health, and the University of Waterloo. Given the changes occurring in the pandemic environment on a daily basis, you may be required to complete this training multiple times as we update information. Your manager/VPAD will let you know when you are required to “refresh” your training, as guided by the direction of SJU’s senior administration leadership and the Director, Human Resources.
All protocols, procedures, and signage must be followed by employees while on campus, to help minimize the spread of COVID-19.
To support our contact tracing protocols, please complete the Campus Check-in prior to going on campus, and while on campus please follow on campus safety protocols for buildings, offices, and shared spaces.
- Building access is permitted to staff and faculty. Face masks are required in enclosed spaces, as per Region of Waterloo Face Mask By-law 20-035.
- To support our contact tracing protocols, please complete the Campus Check-in prior to going on campus and follow the following on campus safety protocols:
- Increased facility sanitation measures are in place, including cleaning/disinfecting shared spaces daily to the Atmospheric Pollution Prevent Act (APPA) 2 standards.
- Hand sanitizer stations are placed at all entry points into buildings and shared spaces.
- Posted occupancy limits in rooms and elevators. Signs are posted.
- Follow posted visual cues with respect to hygiene practices and physical distancing.
- Masks are required inside buildings at all times except when alone within your personal office.
- A daily campus check-in must be completed every day you are on campus. Click here to initiate the Campus Check In process.
- When you are in your personal office alone, you may remove your mask.
- To maintain air circulation, keep your office door open, and open windows when possible.
- No more than one unmasked person may be in a staff or faculty office space at a time. If there is more than one person in an office, masks must be worn and physical distancing must be maintained.
- Use provided sanitizing wipes to clean computer keyboards and mouse, desk surfaces, doorknobs, and other high-touch areas, as needed.
- Avoid meetings or gatherings where physical distances cannot be maintained and continue to meet virtually whenever possible.
- Maintain recommended physical distancing furniture layouts in common spaces.
- Masks are mandatory in all common spaces. If physical distancing is unavoidable, limit the time spent in close proximity.
- In the absence of signage, stay to the right of any hallway or stairs while others are passing.
- Do not congregate in hallways.
- Bring your own dishes and utensils and refrain from using dishes in kitchenettes.
- Refrain from providing or consuming communal foods.
- Where possible leave communal doors open to reduce contact with door handles.
- Avoid sharing equipment such as pens, staplers, headsets, or computers. If sharing is unavoidable, sanitize between users.
- Remove non-essential communal items such as pamphlets, candy, magazines, etc. in shared spaces.
- Disinfecting wipes will be made available at shared equipment locations. Each individual is asked to clean and disinfect after each use.
The University is planning our full and stable return during the winter 2022 term, when Public Health guidance allows. Please continue to be aware of the following resources available to support working remotely:
RT System for COVID-19
You can use the SJU RT system to submit your feedback to the Campus Response Team, share a COVID-19 compliance concern, and help to keep us connected to your preferred communications tools. For more information see the recent Return to Campus Update - RT Announcement.
All employees are encouraged to use the tools provided through our IT department to support working remotely. Please follow information storage guidelines provided to create, use, store, and manage University documents at home. Please continue to use the RT system if you require support if you experience technical difficulties.
Keeping in Touch
Employee managers/chairs will provide departmental updates as required.
Emails will be distributed to employees from the President and Return to Campus Committee leadership when university-wide impact statements are necessary.
Please use the WatSafe application for emergency updates from the University of Waterloo regarding outbreaks and closures.
All financial protocols remain consistent with pre-pandemic working conditions. Please confirm payment methods for services with the Finance Department.
For those using the mailroom on campus, access is restricted to a two person occupancy at a time.
Employees are encouraged to use the Homewood Health services offered as part of their benefit plan. Please contact Occupational Health or the Director, Human Resources for additional support if required.
Sick days should be reported to your manager. If disclosing suspected COVID-19 infection, please report to your manager and they will advise from there.
The University of Waterloo Health Services COVID-19 Testing Assessment Centre (located across from SJU's Academic Centre) is open to University of Waterloo students, employees, postdocs and their family members who live in the same household.
Rapid antigen screening
Rapid antigen screening is available in the Student Life Centre and is mandatory for employees and students with a university-approved accommodation.
To access the rapid antigen screening site, you must have an approved University accommodation for medical reasons or other grounds protected by the Ontario Human Rights Code.
Everyone must conduct self-screening for COVID-19 symptoms and record their presence via Campus Check-In before arriving at the Rapid Antigen Screening site.
Before scheduling an appointment, please review the eligibility criteria noted on the University of Waterloo website.