St. Jerome's University Handbook

Disclaimer

Although care has been taken in preparing information contained in these documents, St. Jerome's University does not and cannot guarantee the accuracy thereof. Individuals using the information do so at their own risk and St. Jerome's University is not responsible for any and all injury or damage arising from such use.

SECTION I - Introduction

1. Introduction to the Handbook
2. Initiation and Review of University Policies
3. Mission Statement
4. Historical Sketch
5. Unofficial Consolidated Act of Incorporation (2000)
6. Federation agreement with the University of Waterloo (1960)
7. Ex corde ecclesiae - General Norms

Canadian Ordinances

SECTION II - Governance

1. The Board of Governors

1.1 Bylaw 1
1.2 Bylaw 2
2. Committees of the Board

2.1 Executive Committee
2.2 Finance Committee
2.3 Human Relations Committee
2.4 Mission Committee

3. Policy for Appointment/Reappointment of the President (see Bylaw #1, Article 6.3)
4. Office of the Chancellor (see also Bylaw #1, Article 6.6)

2. The Senate (University of Waterloo)

SECTION III - Administrative Structure

1. Organizational Chart (pdf file)
2. Administrative Offices and Departments

2.1.1 Office of the President and Vice-Chancellor
2.1.2 Policy for Appointment/Reappointment of the President (see Section II, Item 1.1, Article 6.3)
2.2.1 Office of the Vice-President and Academic Dean
2.2.2 Policy for Appointment/Reappointment of the Academic Dean
2.3 Office of the Associate Dean
2.4 Office of Finance and Accounting
2.5 Office of Development and Alumni Affairs
2.6 Office of the Registrar
2.7 Campus Ministry
2.8 Library
2.9 Residences and Facility Operations
2.10 Academic Support and Educational Outreach
2.11 St. Jerome ’s Centre for Catholic Experience

3. Academic Departments, Programs and Institutes

3.1.1 Academic Departments
3.1.2 Appointment of Chairs of Academic Departments
3.2.1 Interdisciplinary Programs and Institutes
3.2.2 Appointment of Directors of Interdisciplinary Programs

4. College Council

4 College Council
4.1 Membership
4.2 Meeting Procedures
4.3 Standing Committees of College Council
4.3.1 Steering Committee
4.3.2 Elections Conducted by Steering Committee of College Council
4.3.3 Handbook Committee

5. SJU Standing Committees

5.1 Academic
5.2 Financial Advisory
5.3 Library
5.4 Promotions and Tenure
5.5 Merit Review
5.6 Archives (under review)
5.7 Grievance
5.8 Socials and Seminars
5.9 Honorary Degrees
5.10 Administrative Officers
5.11 Joint Health and Safety
5.12 Technology
5.13 Research and Scholarship
5.14 Student Achievement Recognition Committee
5.15 Parking Committee

6. SJU Ad Hoc Committees

6.1 President’s Search Committee (see Section II, Item 1.1, Article 6.3, Policy for Appointment/Reappointment of the President)
6.2 Academic Dean’s Search Committee (see Section III, Item 2.2.2, Appointment/Reappointment of the Academic Dean)
6.3 Financial Exigency Committee (see Section V, Item 3, Financial Exigency Policy)
6.4 Tendering Committee (see Section IV, Item 20.1, Purchasing Procedures)
6.5 Undergraduate Grade Review Committee (see Section VI, Item 4, Examinations, Grades, Standings and Appeals)

7. SJU Administrative Positions Appointed by the Dean

7.1 Faculty Advisor to the St. Jerome’s Students’ Union
7.2 Grievance Advisor and Alternate (in consultation with the Steering Committee)
7.3 Student Appeals and Discipline
7.4 Time-tabling and Scheduling
7.5 Research Grants Officer
7.6 Associate Dean

8. University of Waterloo Committees

8.1 Arts Admissions Committee
8.2 Math Admissions Committee
8.3 General Group
8.4 Examinations and Standings Committee ( E & S) (Arts Faculty)
8.5 Standings and Promotions Committee (S & P) (Math Faculty)
8.6 Undergraduate Affairs Group (UGAG) (Arts Faculty)
8.7 Arts Faculty Executive
8.8 Undergraduate Operations Committee
8.9 Senate Undergraduate Council
8.10 Senate
8.11 Senate Executive
8.12 Senate Honorary Degrees Committee
8.13 Senate Honorary Members Committee
8.14 Senate Finance Committee
8.15 Senate Long-range Planning Committee
8.16 Senate Library Committee
8.17 Human Research Ethics Committee
8.18 FAUW - Academic Freedom and Tenure Committee
8.19 FAUW - Board of Directors and Council of Representatives
8.20 Pension & Benefits Committee of UW Board of Governors
8.21 Senate Graduate Council

9. UW Faculty Councils

9.1 Arts Faculty Council
9.2 Math Faculty Council

SECTION IV - Administrative Policies, Procedures and Practices

1. Archives and Records Management (under review)
2. Audio-Visual Equipment, Use of
3. Donor and Honorary Recognition
4. Emergency Procedures
5. Facilities, Use of
6. Fax Services
7. Food Services
8. Grievance Policy
9. Hours of Operations
10. Information Technologies and Communications
11. Keys and Security
12. Letterhead, Use of
13. Mail Services
14. Occupational Health and Safety
15. Office Supplies
16. Parking
17. Photocopy Services
18. Purchasing Procedures

1 Quotations and Tendering
2 Purchase Orders

19. Recycling
20. Staff and Faculty Recognition
21. Website (under review)
22. Smoking on University Premises

SECTION V - Faculty and Staff - Employment Related Policies

1. Benefits
2. Compassionate Leave
3. Financial Exigency
4. Moving Expenses
5. Pension Plan
6. Pregnancy, Adoption and Parental Leaves
7. Reduced Work Load
8. Travel Accident Insurance
9. Tuition and Educational Benefits

SECTION VI - Faculty and Related Policies

1. Academic Administrative Stipends
2. Academic Freedom and Professional Conduct
3. Aid to Scholarly Publication
4. Examinations and Grades

Faculty of Arts Examinations and Standings Committee
Faculty of Mathematics Standings and Promotions Committee - see UW Policy 71 regarding Student Appeals

5. Faculty Association

1. Constitution
2. UW Faculty Association Constitution - see UW Faculty Association

6. Faculty Employment Policy

6.1 Appendix: Hiring Protocol
6.2 Appendix: Guidelines for External Referees for Promotion to Full Professor
6.3 Appendix: Guidelines for External Referees for Promotion to Associate Professor

7. Faculty Research Policy
8. Professional Development
9. Sabbatical Leave
10. Salary and Merit Pay Policy
11. Supplementary Tests and Examinations
12. Teaching Load and Teaching Assistants
13. Vacation

SECTION VII - Staff and Related Policies

1. Definition of Staff
2. Staff Employment Policy